OPS Program Assistant

Reports to: OPS Program Manager
Hours:
Full-time (40 hours)
Salary: Competitive, commensurate with experience.
Location: St. Paul, MN
Benefits: Health, dental, PTO, holidays, and 401(K) plan

About the Minnesota Humanities Center

The Minnesota Humanities Center is a statewide nonprofit and full service event center located in St. Paul, Minnesota. We collaborate with organizations and people through education, partnerships, and public programs to inspire community conversations, forge deep connections, and illuminate authentic, diverse voices across the state—especially those left out, marginalized, or otherwise absent from our education and public awareness.

The Humanities Center offers a new way to think about our future—grounded in the humanities. We help people listen, connect, and understand each other better—because we know isolation and division are dangerous. As our state changes and grows even more diverse, communities are too often choosing not to listen to each other. As a result, we experience gaps and breakdowns. The Humanities Center’s approach affirms we’re all in this together—using philosophy, literature, civics, history, language, and more—we focus on what unites us not divides us—bringing the humanities out of scholarly institutions and into the lives of everyday Minnesotans.

Primary Responsibilities

The program assistant’s primary relationships are with Omaha Public Schools’ (OPS) Education Strategy project team. As a member of the OPS project team, the program assistant supports program officers, program manager, and consultants in hosting high quality, consistent events that reflect the Humanities Center’s program theory and approach and meet or exceed participants’ expectations. The program assistant procures venues, equipment, and catering for events; refines support materials for events (such as agenda, sign-in sheets, and other print pieces); and makes travel arrangements for the team. This position supports work that primarily occurs in Omaha, NE, and occasionally requires travel to Omaha.

Key Responsibilities

Event Coordination: 40%

  • Communicate with team members to define, coordinate and finalize event arrangements keeping all parties informed of status and/or changes. Learn, use, and improve the tools the Humanities Center has created for hosting high-quality events.
  • Create high quality print materials (such as agendas, sign-in sheets, and handouts) that align with the Humanities Center’s brand.
  • Communicate regularly and provide accurate and timely event activity information to program team.
  • Communicate regularly, work collaboratively and proactively with staff and consultants to host high-quality events that provide accurate and timely event activity information and meet or exceed program goals and objectives.

Team Support: 25%

  • Be an active participant in project activities to learn, understand and develop the practice techniques to support the team and further advance the program theory and approach.
  • Arrange and communicate travel arrangements for team members.
  • Support the team by maintaining accurate calendars, project tools and supplies.
  • Be an active participant in team meetings including: scheduling meetings, assessing logistical needs for meetings, taking notes and supporting team members.

Data Collection: 15%

  • Regular updating of event and participation data in CRM database.
  • Extracting reports from CRM and preparing presentation of data for internal or external audiences.

Internal/External Relationships: 15%

  • Support and strengthen positive relationships with program partners and develop deep understanding of programs and communities they represent.

Other Duties: 5%

  • Other duties as assigned.

Knowledge, Skills & Abilities

Position requires a self-motivated, flexible and optimistic individual with excellent interpersonal skills and ability to handle multiple concurrent projects.

  • BA preferred and/or 2+ years of relevant experience
  • Creative problem solver who is highly detail-oriented and able to keep the big picture in mind
  • Highly support-oriented work style
  • Strong work ethic and high quality standards
  • Proven record of success working with complex programs and/or multiple partners
  • Excellent verbal and written communication skills
  • Ability to quickly adapt and respond to project’s needs
  • Strong technological skills, including experience using Microsoft Office Suite (Word, Outlook, PowerPoint, Publisher, and Excel)
  • Experience with Google Drive, Google Calendar and other Google Apps
  • Working knowledge of databases (Microsoft CRM experience preferred)
  • Experience working with diverse populations
  • Willingness to work occasional evenings and/or weekends, with some travel

Key Competencies

Adaptable – Adjusts quickly to changing priorities and conditions and thrives in an environment of complexity, change, and ambiguity.
Collaborative – Acts respectfully when working with colleagues and partners to earn and build consensus.
Enthusiastic – Exhibits passion and excitement about program work. Has a positive attitude.
Efficient – Able to produce significant output with minimal wasted effort.
Proactive – Acting in advance to deal with an expected or unexpected situation.

The Minnesota Humanities Center is committed to a culturally diverse work environment.

Interested candidates should email: cover letter (including salary requirements) and resume to jobs@mnhum.org. We are unable to accept telephone calls.